North Down Cycling Club (NDCC) is committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, NDCC is the Data Controller and is responsible for storing and otherwise processing those data in a fair, lawful, secure and transparent way.
What personal data we hold on you
You may give us information about you by filling in forms at an event or online, , e-mail or otherwise. This includes information you provide when you register with NDCC or participate in discussion boards on our social media pages. The information you give us may include your name, date of birth, address, e-mail address, phone number, gender (Riders Data) and next of kin contact information. We may also ask for relevant health information, disability, other data which is classed as special category personal data.
Why we need your personal data
The reason we need your Riders Data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide the services you are registering for.
Reasons we need to process your data include:
For training and competition entry
- sharing personal data with club team managers to enter events;
- sharing personal data with facility providers to manage access to the track or check delivery standards; and
- sharing personal data with leagues, county associations (and schools’ associations) and other competition providers for entry in events.
For membership and club management
- processing of membership forms and payments;
- sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;
- promoting club activity; and
- publishing of race and competition results
- recording of sporting achievements of club members may be retained in results, club records, minutes of Committee meetings, newsletters, articles on the club website and print clippings (newspapers, magazines etc.) after the member has left NDCC.
Marketing and communications (where separate consent is provided)
- sending information about promotions and offers from sponsors;
- sending information about selling club kit, merchandise or fundraising.
The club has the following social media pages: Facebook, Twitter, and Instagram. All members are free to join these pages. If you join one of the Social Media pages, please note that the provider of the social media platform(s) have their own privacy policies and that the club does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.
From time to time at races and club events photographs may be taken of club members by individuals who may or may not be members of the club. These are often posted on social media platforms and may be posted on NDCC’s website or may just be held by the taker
Who we share your personal data with
When you become a member of or renew your membership with NDCC you can also choose to be registered as a member of Cycling Ireland. If you register with Cycling Ireland we will provide Cycling Ireland with your personal data which they will use to enable access to an online portal for you. If you have any questions about the continuing privacy of your personal data when it is shared with Cycling Ireland, please contact firstname.lastname@example.org If you do not tick the box and then decide to compete for NDCC, you may need to register with Cycling Ireland and we will inform you at that time.
NDCC does not supply any personal data it holds for this purpose to any other third party. NDCC does not store or transfer your personal data outside of the EU.
How long we hold your personal data
We will hold your personal data on file for as long as you are a member with us. Rider data is updated every year on annual membership forms. Any personal data we hold on you will be securely destroyed after 6 years after an individual has ceased membership of NDCC (apart from race results which will be kept for historical purposes). Your data are not processed for any further purposes other than those detailed in this policy.
Your rights regarding your personal data
As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.
As a data subject you are not obliged to share your personal data with the NDCC. If you choose not to share your personal data with us we may not be able to register or administer your membership.